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Freelancer Tools 101: Choosing the Right Invoicing Software

Invoicing can be a tedious and complicated process, especially if you handle many clients simultaneously. Still, it remains fundamental to a freelancer. Poor invoicing will affect your cash flow, wreaking havoc to your productivity and peace of mind. With freelancing being a one-man job, hiring an accountant is not feasible. Hence, you are left to rely on other alternatives to handle your invoices conveniently and hassle-free.

Technology simplifies invoicing by providing invoicing software usable across platforms. Considering the many options available, below is a guide on how to assess an ideal software for your freelance invoicing.

Ease of Invoice Creation

Choosing an invoice software should streamline your tasks rather than complicate the procedure. You do not want to spend hours searching for transaction details or uploading your receipts. While your familiarity with the software you pick and experience will dictate how complex the software will feel, go for one that is easy to use. Some software will even allow you to send your invoice directly to the recipient without a third-party tool, saving on time and ensuring accurate delivery to the intended persons.

Check for Flexibility

Depending on the manufacturers, some invoicing software will have mobile apps and multiple browsers. These features ensure user flexibility by eliminating limitations and improving efficiency. Hence, when selecting software, consider one working well in the mobile version on your Android or iOS device to enjoy flexibility while away from your PC.

Invoice Software Features

Contrary to popular opinion, many features on your invoice software do not imply a better tool as you may not utilize all the features. Hence, before paying for an app, consider features such as invoice generation with customizable templates, auto follow-up on an unpaid invoice, online invoicing, and connection to several payment gateways.

Cost of the Invoicing Software

Invoicing software is available from free to use to paid versions. Others will charge a flat rate, while other payments will vary with the number of invoices you generate. The paid versions in most cases, have a free trial, which you can test to establish if it meets your needs. Depending on your billing history, settle on software that meets your needs within your budget.

Safety of Your Information

An invoicing software handles your financial documentation and your client’s, requiring protection from unauthorized persons. One of the ways to achieve security is to source your software from seasoned vendors. Through online customer reviews, you can also establish how safe the software is.

Prioritize Customer Support

Despite the software developer assuring you of a smooth experience using their app, problems are sometimes inevitable. Selecting software with active customer support will save you inevitable loss of data should the system crash or go down.


Correct invoicing is necessary if a business is to remain operational, as clients will pay on time. Given the nature of invoice tasks, you can use a software system to keep proper accounting records for your work, generate accurate invoices and send them on time to your clients.  While adopting the software system, consider one whose features match your business needs, allow flexibility, have customer support, and are easy to use.

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